Enrolment

Enables capturing enrolment data, general medical evaluation, disease-specific summary, notes, socio-economic profile etc.

Selection

Tracks the process of identifying and screening potential donors.

Preparation

Enables and tracks the process of scheduling, conditioning and preparing patient for transplant.

Transplant

Daily clinical forms allow monitoring through pre and post-transplant phases including vital signs, lab reports, transfusions, medications, complications, nursing notes, as well as, consultant's notes.

A clinical form with tabular display of essential daily parameters (weight, maximal temperature, blood counts, liver and renal function tests) to be monitored during the critical phase of BMT enabled at-a-glance clinical assessment.

The system also offers charts plotting height and weight z-scores based on 'The WHO Child Growth Standards', which is very relevant for both pre-transplant and follow up assessments.

Enables consultants and other professionals, including multidisciplinary experts who may not be available locally, from various collaborating centers to share knowledge and provide general as well as patient-specific advice.

Real-time outcome analysis based upon customizable study categories, risk categories, treatment regimes, disease and complications. Comparative survival curves are generated automatically.

The system facilitates submission of transplant data to international registries and scientific societies, e.g. the Center for International Blood and Marrow Transplant Research (CIBMTR) or the European Blood and Marrow Transplant group (EBMT)

• Generates statuses related to relevant parameters such as lack of critical pre-BMT tests, requirement for an evaluation within a defined time from BMT or relevant alerts, e.g. allergies, hepatitis or HIV positivity.
• The system warns of any critical enrolment data missing, tracks BMT preparation status, monitors post-transplant critical parameters and highlights any abnormalities including missed labs.
• Follow-up height and weight according to standard growth curves is monitored.
• Each time there is a change the concerned individuals are immediately notified by email.
• Periodic emails are sent to the concerned individuals indicating the status of the patient on all parameters that need attention.

The platform can operate in a stand-alone or a multi center mode.

Multi-center mode allows for usage of common protocols, procedures, quality management systems, and review of clinical results and regular interaction.

Allows for involvement of remote professionals for consultation and monitoring.

Messaging - enables e-mail like communication

Forums - for discussions

User profiles and directories

File Sharing - Enables sharing of protocols and information resources

Task management system

Enables collecting, organizing, and sharing research sources

The tool enables development, implementation and assessment of quality system in accordance with FACT-JACIE. It systematically highlights the areas where progress is being made and opportunities for improvement.

Enables status tracking of the organisation on the compliance to each standard listed in the accreditation checklist

Automatic triggers for standards that need to be re-evaluated

Enables distribution of responsibility and accountability for maintaining a quality assurance scheme.

Provides both high and low level view of areas that need attention on a real time basis.

A tool for distributing, collecting acceptance, periodic reviews and management of institutional policies and guidelines

• Critical processes, policies, and procedures can be published.
• Acknowledgement of users to have read and understood the same is collected.
• Automatically the system triggers periodic review of the policies on a per user basis.
• Simplifies making available only most recent approved policies.

• It is a means of rapidly identifying errors or accidents.
• Categorical reporting of errors.
• Real-time communication and reporting
• Tracking of cause, impact and strategy for prevention
• Review/evaluation of the error
• Organisational learning and improved protocols and processes

Tracking, monitoring and storage of materials and reagents

Automatic alerts when stocks reach configurable reorder level

Enables tracking and prevention of expiry

Provides insight into patient wise, vendor wise, date wise and item-wise costs

Provides option to maintain multiple store locations

Supplier details, agreement and service history.

Invoice generation

A tool which allows centers to generate consent forms, record and maintain consent taken for various procedures/studies.

Records personnel’s name and employment related information

Job descriptions for all personnel including their responsibilities, authorities, and position requirements (e.g. degrees, skills, experience, training) - periodic review of same.

Periodic competency evaluation target critical job functions

Mechanism to document and to provide opportunities for continuing education related to job position

The electronic records offer accuracy, integrity, identity, and confidentiality.

Fast retrieval and review of critical information for emergency intervention.

Limited access to only authorised program personnel based upon user and role specific permissions.

Multi level back-up and option to restore old records. (Backup at remote servers included)

Enables change tracking and records identity of users making changes

In-built support desk and in-line system documentation

Designed for minimise faults by using submission validation, preview etc.